Yale University

Contact: Richard Boursy

richard.boursy@yale.edu

Notes/Comments: [none]
1. Does your instution maintain holdings of concert programs? Yes.
2. Apart from concert programs, does your institution have significant holdings of other types of documents that can be useful for performance research such as libretti, playbills, historical journals with concert reviews, etc.? Yes. Numerous libretto, historical journals, etc.
3. Please list major concert venues, ensembles or performing organizations, and artists that are represented in your holdings. If possible, indicate a general timeframe for each (e.g. New York Philharmonic: 1920-1950). If your holdings are so extensive it is impractical to submit a list in a timely fashion, please provide a general overview (e.g. Programs of various musical events in Stockholm: 19th and 20th centuries). Many of our archival collections include a programs series. The programs most frequently used by researchers are those in the Yale School of Music Papers, which typically involved Yale performers or performances in New Haven in the 20th century. (Yale and New Haven programs have not always been collected systematically, however; some periods appear to be quite comprehensive, while little or no collecting was done during other periods.)
4. Do you have collection level or title/series level descriptions of your holdings? If yes, are these descriptions available online or in print? We have collection level descriptions of our archival collections in Orbis, our OPAC, at: http://orbis.library.yale.edu. We have detailed finding aids in the Yale Finding Aid Database, at: http://webtext.library.yale.edu. Many of our finding aids are also available in print.
5. Have you undertaken or are you planning any item level indexing or cataloging of individual programs? If yes, please list the categories of information that are indexed for each program (e.g. date, venue, artists, works, etc.). If the details of your plan are not yet specified, please made a simple explanation of what you hope to accomplish. If your index is available online please provide the URL. If it exists in some other electronic format such as an Excel or FileMaker file please try to send it as an attachment. As a general rule, we have not done item-level indexing or cataloging of individual programs. They are usually arranged chronologically. As far as I know, the only programs that have been indexed are those in the Yale School of Music Papers: http://webtext.library.yale.edu/xml2html/music.ysm.nav. Even that index may not be complete in all aspects, however.
6. Please briefly describe the clientele or research use of your holdings. Are the programs accessible to the public? Are they used for historical research or more for practical in-house institutional functions? The programs are accessible to the public and are used mostly for historical research.
7. Are you able and willing to assist in developing a broader census of program holdings within your national branch? No.
8. Are you able and willing to assist in developing a template or questionnaire for submitting collection level descriptions? Yes.
9. Are you able and willing to participate in preparing the draft thesauri for genre and instrumentation? Yes.
10. Can you refer other potential participants for the IAML project? Please provide names and email addresses if possible. [none]

Compiled by Rebecca Arnott (rja7@email.byu.edu), John Spilker (jds233@email.byu.edu), and Annie Erickson (aerickson623@hotmail.com)