Sibley Music Library, Eastman School of Music

Contact: David Peter Coppen

dcoppen@esm.rochester.edu

Notes/Comments: The repository whose holdings are reflected in the responses to this questionnaire is the Ruth T. Watanabe Special Collections Department of the Sibley Music Library, Eastman School of Music. The RTW Special Collection Department is a quadripartite repository containing holdings in four general areas: (1) an extensive collection of rare imprints (monographs, pamphlets, and scores); (2) an array of special collections, many of which bear no explicit connection with the Eastman School of Music in their origin; (3) the Eastman School of Music Archives; and (4) the Eastman Audio Archive [this latter area described below].
1. Does your instution maintain holdings of concert programs?

Yes. The collected programs are in three distinct areas:
(a) Eastman-specific:
printed programs of recitals and concerts performed at the Eastman School of Music, whether by ESM faculty and students, or by visiting artists.
(b) Rochester-specific:
printed programs of recitals and concerts performed in the city of Rochester, whether by the Rochester Philharmonic Orchestra (on the premises of the ESM) or by other ensembles or artists in other Rochester venues.
(c) outside of Rochester:
Pockets of material within specific archival collections.

Please note that only those programs pertaining to areas (a) and (b) are collected on a systematic basis.

2. Apart from concert programs, does your institution have significant holdings of other types of documents that can be useful for performance research such as libretti, playbills, historical journals with concert reviews, etc.? (a) Eastman-specific:
(i) Scrapbooks, 1921-79
* a chronological series of scrapbooks containing press items (mainly reviews) concerning music around the Eastman School of Music and throughout Rochester generally.
(ii) the Eastman Audio Archive, 1933-
Representing the largest continuous audio archive of any school of music in the United States, the Eastman Audio Archive constitutes the Eastman School’s archive of performances, including student degree recitals, student ensemble performances, faculty recitals, and selected performances by visited artists.
(b) Rochester-specific:
(i) Scrapbooks, 1921-79
* Same series as that cited above, containing press items (mainly reviews) concerning music around the Eastman School of Music and throughout Rochester generally.
(ii) Documentation pertinent to the Rochester Philharmonic Orchestra and the Rochester Civic Music Association.
(iii) Certain individual collections and scrapbooks. For descriptions (with hypertext links to finding aids), please see the department’s “Guide to the Special Collections” at URL: http://sibley.esm.rochester.edu:8080/specialc/scguide.htm.
(c) outside of Rochester:
Certain individual collections and scrapbooks. For descriptions (with hypertext links to finding aids), please see the department’s “Guide to the Special Collections” at URL: http://sibley.esm.rochester.edu:8080/specialc/scguide.htm.
In addition, the RTW Special Collections department holds numerous libretti and historical journals in the aforementioned collection of rare imprints. Bibliographic information on the holdings can be accessed in the University of Rochester’s online catalog through searching by the appropriate LC call number classification [libretti, ML50 through ML50.5; journals, ML1 through ML5].
3. Please list major concert venues, ensembles or performing organizations, and artists that are represented in your holdings. If possible, indicate a general timeframe for each (e.g. New York Philharmonic: 1920-1950). If your holdings are so extensive it is impractical to submit a list in a timely fashion, please provide a general overview (e.g. Programs of various musical events in Stockholm: 19th and 20th centuries). (a) Eastman-specific:
ESM venues: the Eastman Theater; Kilbourn Hall; Howard Hanson Hall; and Cutler Union (the latter no longer owned by the Eastman School).
(b) Rochester-specific:
Programs of various musical events in Rochester, 1850- . The Rochester venues represented are the Eastman Theater (site of RPO performances), the Lyceum Theater, the Auditorium Center, and the Convention Hall.
(c) outside of Rochester:
Caches of printed programs (late 19th-century and early 20th-century) from Boston, Buffalo, and New York City, but not so comprehensive as to constitute a major source.
4. Do you have collection level or title/series level descriptions of your holdings? If yes, are these descriptions available online or in print? (a) Eastman-specific:
A finding aid for “Resources for the History of the Eastman School of Music” is online at the following URL:
http://sibley.esm.rochester.edu:8080/specialc/ESMhist.htm.
That finding aid lists individual collections and various other files and resources documenting the Eastman School’s musical life.
(b) Rochester-specific:
A finding aid for “RESOURCES FOR THE HISTORY OF MUSIC IN
ROCHESTER” is online at the following URL:
http://sibley.esm.rochester.edu:8080/specialc/loclhist.htm.
That finding aid lists individual collections and various other files and resources documenting Rochester musical life.
(c) outside of Rochester:
Certain individual collections and scrapbooks. For descriptions (with hypertext links to finding aids), please see the department’s “Guide to the Special Collections” at URL: http://sibley.esm.rochester.edu:8080/specialc/scguide.htm.
5. Have you undertaken or are you planning any item level indexing or cataloging of individual programs? If yes, please list the categories of information that are indexed for each program (e.g. date, venue, artists, works, etc.). If the details of your plan are not yet specified, please made a simple explanation of what you hope to accomplish. If your index is available online please provide the URL. If it exists in some other electronic format such as an Excel or FileMaker file please try to send it as an attachment.

(a) Eastman-specific:
individual documents (i.e., printed programs): NO. Individual recorded performances (archived in the Eastman Audio Archive): YES. That cataloging is on-going; records are being entered into the University of Rochester’s online catalog.
(b) Rochester-specific:
NO.
(c) outside of Rochester:
NO.

6. Please briefly describe the clientele or research use of your holdings. Are the programs accessible to the public? Are they used for historical research or more for practical in-house institutional functions? (a) Eastman-specific materials:
Used primarily by the ESM community (faculty, students) for practical
applications, performance preparation being the foremost among those, and historical research being a secondary use. The materials are also used by ESM alumni for personal reasons, i.e. investigation or research borne of nostalgia.
(b) Rochester-specific:
Used primarily by local citizens (members of the greater Rochester community), and to a lesser extent by members of the ESM community. Here, too, the uses run from historical research to personal or nostalgic considerations. Occasionally used by visiting researchers for historical investigation.
(c) outside of Rochester:
Rarely used.
7. Are you able and willing to assist in developing a broader census of program holdings within your national branch? Yes.
8. Are you able and willing to assist in developing a template or questionnaire for submitting collection level descriptions? Yes.
9. Are you able and willing to participate in preparing the draft thesauri for genre and instrumentation? Yes.
10. Can you refer other potential participants for the IAML project? Please provide names and email addresses if possible. [none]

Compiled by Rebecca Arnott (rja7@email.byu.edu), John Spilker (jds233@email.byu.edu), and Annie Erickson (aerickson623@hotmail.com)