||The Cleveland Orchestra also is currently developing a more comprehensive
database of their performance history through a commercial service provider.
It will probably duplicate our efforts in some aspects but be more detailed
than we could be. Our project is strictly an index of the program notes
we have in our collection. If you have questions about the Cleveland Orchestra,
consult their archivist, Carol Jacobs (www.clevelandorchestra.com)
|1. Does your instution maintain holdings of concert programs?
|2. Apart from concert programs, does your institution have significant holdings of other types of documents that can be useful for performance research such as libretti, playbills, historical journals with concert reviews, etc.?
|3. Please list major concert venues, ensembles or performing organizations, and artists that are represented in your holdings. If possible, indicate a general timeframe for each (e.g. New York Philharmonic: 1920-1950). If your holdings are so extensive it is impractical to submit a list in a timely fashion, please provide a general overview (e.g. Programs of various musical events in Stockholm: 19th and 20th centuries).
||Cleveland Orchestra Program Notes, 1921-22 (4th season) - present (received
upon completion of season).
|4. Do you have collection level or title/series level descriptions of your holdings? If yes, are these descriptions available online or in print?
||Holdings are described in our online library catalog, EuclidPlus. Programs
are located in our reference (non-circulating) collection. SEE: catalog.cwru.edu/search/o?124133801.
|5. Have you undertaken or are you planning any item level indexing or cataloging of individual programs? If yes, please list the categories of information that are indexed for each program (e.g. date, venue, artists, works, etc.). If the details of your plan are not yet specified, please made a simple explanation of what you hope to accomplish. If your index is available online please provide the URL. If it exists in some other electronic format such as an Excel or FileMaker file please try to send it as an attachment.
||Yes, we are indexing the Cleveland Orchestra Program Notes (in our library
holdings). We index each piece performed as described in the program notes.
Other fields indexed include: composer(s), conductor, annotator, page
number of program notes, soloists, performing ensembles (other than the
Cleveland Orchestra), text author (when noted), arranger. In the past
year, we have moved this database from FilePro to another platform which
is more web-friendly. The Cleveland Orchestra Program Notes is accessible
on the web. We index and complete data entry on an ongoing basis. Data
entry is completed in real-time (live updates). Here is the URL: www.cim.edu/libProgNotes.php.
There is considerable documentation of the project on these pages.
|6. Please briefly describe the clientele or research use of your holdings. Are the programs accessible to the public? Are they used for historical research or more for practical in-house institutional functions?
||The program notes index was primarily undertaken as a benefit to our
immediate constituents (CIM/CWRU music faculty & students). It was
also seen as a community resource. As a private library, we do not provide
services to non-CIM affiliated persons. However, copies of individual
program notes may be requested through Interlibrary Loan. The index can
also be a tool for access to other local collections (Cleveland Orchestra
Archives...) as well as for factual information about the Cleveland Orchestra's
performances. Our students use the program notes primarily for research
when preparing for papers or writing their own program notes.
|7. Are you able and willing to assist in developing a broader census of program holdings within your national branch?
|8. Are you able and willing to assist in developing a template or questionnaire for submitting collection level descriptions?
|9. Are you able and willing to participate
in preparing the draft thesauri for genre and instrumentation?
||No. However, I can send you my authority list of titles. It is loosely
based on the uniform titles that libraries use. However, we have made
decisions to use English title when they are more commonly known by them.
The title field is also searched by keyword so I have added, in some cases,
alternate titles in parenthese when there is a likelihood of it being
found under another derivative title. There are considerable notes about
the set up of the index on our website. You can link to our website as
part of your project. I'd be happy to describe the logistics and procedures
of our project. As far as sending you this database to incorporate into
your broader project, I can't make that decision at this time. I will
await until further details are forthcoming.
|10. Can you refer other potential participants for the IAML project? Please provide names and email addresses if possible.
||[did not answer]