Cleveland Institute of Music

Contact: Bonnie Houser

bjh10@cwru.edu

Notes/Comments: The Cleveland Orchestra also is currently developing a more comprehensive database of their performance history through a commercial service provider. It will probably duplicate our efforts in some aspects but be more detailed than we could be. Our project is strictly an index of the program notes we have in our collection. If you have questions about the Cleveland Orchestra, consult their archivist, Carol Jacobs (www.clevelandorchestra.com)
1. Does your instution maintain holdings of concert programs? Yes.
2. Apart from concert programs, does your institution have significant holdings of other types of documents that can be useful for performance research such as libretti, playbills, historical journals with concert reviews, etc.? No.
3. Please list major concert venues, ensembles or performing organizations, and artists that are represented in your holdings. If possible, indicate a general timeframe for each (e.g. New York Philharmonic: 1920-1950). If your holdings are so extensive it is impractical to submit a list in a timely fashion, please provide a general overview (e.g. Programs of various musical events in Stockholm: 19th and 20th centuries). Cleveland Orchestra Program Notes, 1921-22 (4th season) - present (received upon completion of season).
4. Do you have collection level or title/series level descriptions of your holdings? If yes, are these descriptions available online or in print? Holdings are described in our online library catalog, EuclidPlus. Programs are located in our reference (non-circulating) collection. SEE: catalog.cwru.edu/search/o?124133801.
5. Have you undertaken or are you planning any item level indexing or cataloging of individual programs? If yes, please list the categories of information that are indexed for each program (e.g. date, venue, artists, works, etc.). If the details of your plan are not yet specified, please made a simple explanation of what you hope to accomplish. If your index is available online please provide the URL. If it exists in some other electronic format such as an Excel or FileMaker file please try to send it as an attachment. Yes, we are indexing the Cleveland Orchestra Program Notes (in our library holdings). We index each piece performed as described in the program notes. Other fields indexed include: composer(s), conductor, annotator, page number of program notes, soloists, performing ensembles (other than the Cleveland Orchestra), text author (when noted), arranger. In the past year, we have moved this database from FilePro to another platform which is more web-friendly. The Cleveland Orchestra Program Notes is accessible on the web. We index and complete data entry on an ongoing basis. Data entry is completed in real-time (live updates). Here is the URL: www.cim.edu/libProgNotes.php. There is considerable documentation of the project on these pages.
6. Please briefly describe the clientele or research use of your holdings. Are the programs accessible to the public? Are they used for historical research or more for practical in-house institutional functions? The program notes index was primarily undertaken as a benefit to our immediate constituents (CIM/CWRU music faculty & students). It was also seen as a community resource. As a private library, we do not provide services to non-CIM affiliated persons. However, copies of individual program notes may be requested through Interlibrary Loan. The index can also be a tool for access to other local collections (Cleveland Orchestra Archives...) as well as for factual information about the Cleveland Orchestra's performances. Our students use the program notes primarily for research when preparing for papers or writing their own program notes.
7. Are you able and willing to assist in developing a broader census of program holdings within your national branch? No.
8. Are you able and willing to assist in developing a template or questionnaire for submitting collection level descriptions? No.
9. Are you able and willing to participate in preparing the draft thesauri for genre and instrumentation? No. However, I can send you my authority list of titles. It is loosely based on the uniform titles that libraries use. However, we have made decisions to use English title when they are more commonly known by them. The title field is also searched by keyword so I have added, in some cases, alternate titles in parenthese when there is a likelihood of it being found under another derivative title. There are considerable notes about the set up of the index on our website. You can link to our website as part of your project. I'd be happy to describe the logistics and procedures of our project. As far as sending you this database to incorporate into your broader project, I can't make that decision at this time. I will await until further details are forthcoming.
10. Can you refer other potential participants for the IAML project? Please provide names and email addresses if possible. [did not answer]

Compiled by Rebecca Arnott (rja7@email.byu.edu), John Spilker (jds233@email.byu.edu), and Annie Erickson (aerickson623@hotmail.com)