Auckland City Libraries

Contact: Marilyn Portman

Notes/Comments: [none]
1. Does your instution maintain holdings of concert programs? Yes.
2. Apart from concert programs, does your institution have significant holdings of other types of documents that can be useful for performance research such as libretti, playbills, historical journals with concert reviews, etc.? We hold scrapbooks containing articles and concert reviews, playbills, posters, libretti, and photographs.
3. Please list major concert venues, ensembles or performing organizations, and artists that are represented in your holdings. If possible, indicate a general timeframe for each (e.g. New York Philharmonic: 1920-1950). If your holdings are so extensive it is impractical to submit a list in a timely fashion, please provide a general overview (e.g. Programs of various musical events in Stockholm: 19th and 20th centuries). Programmes of various musical events in Auckland, New Zealand from 1848 to 2003.
4. Do you have collection level or title/series level descriptions of your holdings? If yes, are these descriptions available online or in print? We have title level descriptions of our holdings. The data base is available on line, at:
5. Have you undertaken or are you planning any item level indexing or cataloging of individual programs? If yes, please list the categories of information that are indexed for each program (e.g. date, venue, artists, works, etc.). If the details of your plan are not yet specified, please made a simple explanation of what you hope to accomplish. If your index is available online please provide the URL. If it exists in some other electronic format such as an Excel or FileMaker file please try to send it as an attachment. These are the catagories that are indexed for each programme in the Local History Arts and Music database: Record ID; Title: As listed on programme or review or article; Author: leave blank - used only for articles/reviews; Source: Music Programme Collection, Source date: leave blank - used only for articles/reviews; Source pagination: leave blank - used only for articles/reviews. Abstract: Brief abstract of one sentence describing the programme e.g "programme of the New Zealand Opera's performance of Puccini's Tosca". Describe any unusual items contained in the programme e.g. "programme includes timeline of Puccini's life" or "programme includes article about the 1862 performance of Tosca." Event date: Start and end dates for concert season. Subjects/descriptors: Descriptors used are: genre of work (eg operas), Title, Composer, main performing body, All soloists, conductor, Orchestra / accompanying body, Choir, Venue. Notes: describe any items included with the programme such as flyers, small posters, ticket holders, advertising postcard, etc. Location: Special Collections Music Programme Collection - (main entry) – ASK AT DESK
6. Please briefly describe the clientele or research use of your holdings. Are the programs accessible to the public? Are they used for historical research or more for practical in-house institutional functions? Those who use our programme collection are researchers and genealogists.
7. Are you able and willing to assist in developing a broader census of program holdings within your national branch? Yes.
8. Are you able and willing to assist in developing a template or questionnaire for submitting collection level descriptions? Yes.
9. Are you able and willing to participate in preparing the draft thesauri for genre and instrumentation? Yes.
10. Can you refer other potential participants for the IAML project? Please provide names and email addresses if possible. [did not answer]

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